Secure File Sharing for Business: How to Keep Documents Protected

If you search online for how to make file sharing for business secure, you’ll find dozens of terms and descriptions of various types of encryption with their own pros and cons. We decided to go pragmatic: instead of plunging into technical details, we’ll focus on how to actually crack your problem. So, here we go.

Why Secure File Sharing Matters for Business

In 2023, around 21 thousand people became targets of email business compromise attacks in the USA. During these attacks, hackers pretended to be a trusted company or person and tried to steal money or information that they could later sell or use for fraud. This number alone may not seem very impressive, but let’s keep on counting. As a result of these attacks, businesses lost $2.94 billion. And this figure is definitely catching the eye.

Business compromise attacks are usually well-prepared, personalized, carried out in multiple steps, and focused on executives. Common phishing attacks, on the other hand, are aimed at a broad audience, which means that all email users are potentially at risk. On top of that, hackers don’t necessarily need you to click on malicious links; sometimes, simply connecting to public Wi-Fi is more than enough.

How to Make Your File Sharing Secure

There are many platforms for securely storing and sharing files, each with its own advantages. Here are a few questions to help you choose the most suitable one:

1. What types of documents are you going to share? If they’re highly confidential, a simple cloud drive probably isn’t what you need.
2. How many people should have access to the platform?
3. How many people should have access to the documents you share?
4. Is sharing the only function you need, or should the platform provide some additional tools for document management?
5. What’s your budget?

Tips for Secure File Sharing for Small Businesses

Small businesses, in contrast to large companies or corporations, have smaller teams and don’t need to involve many people in online communication. Whether you’re sharing files with your hiring manager or an external contractor, it’s usually one-on-one.

As a rule, the documents that small businesses handle aren’t top secret or classified. But, at the same time, it doesn’t mean they can’t contain sensitive information. Contracts, invoices, CVs, agreements, and other files often include personal details you definitely don’t want getting into the wrong hands.

All that makes iScanner one of the best solutions for small businesses. First, it provides secure transfer and safe storage of important documents. Second, as both a mobile scanner and PDF editor, it offers you plenty of possibilities to digitize, edit, improve, and manage your files whenever you need. But let’s not jump ahead.

How to Securely Share Files in iScanner

iScanner is designed to make secure file storage and sharing one less thing on your plate.

• All the documents you upload to the app are stored on Amazon Web Services, the largest global cloud provider trusted by Fortune 500 companies, banks, and the military. But if you prefer to keep them locally, you can do that anytime by toggling a button in the settings.
• Whichever option you choose, neither the app’s developers nor any third parties can track or reach your data. You have full control over who can access your shared documents.

Apart from that, you can add extra layers of protection for your stored and shared files:

• Create a PIN or use Face ID/Touch ID to lock the entire app, specific folders, or documents.
• Protect your PDFs with a password so only the recipient can open them.
• Set an expiration date for the link to your shared document.

Great little tool
I’ve found this scanner to be the most useful on the market. Good for keeping things secret and there is an added secure folder password protected as well.

Kindrea78 via App Store (AU); March 30, 2025; ★ ★ ★ ★ ★

See more iScanner reviews on the App Store.

How to Securely Share Files in iScanner

1. Open the app and tap the document you’d like to share.
2. Tap the Share button in the top-right corner.
3. Turn on the Set Password bar if you want to protect it.
4. Tap Share Link and create your password.
5. Customize your link’s expiration date.

That’s it! Now your link is ready to be shared securely.

What Else Makes iScanner Stand Out for Small Businesses

Apart from storing and sharing files, iScanner offers you a bunch of options for scanning, editing, and managing your documents.

• You can digitize your documents anytime, in any circumstances, using just your phone.
• The optical recognition feature makes any note searchable and editable, whether it’s a printed sheet, a hand-written copy, or even a picture of a computer screen.
• The Refine feature makes the scan look perfect, no matter the original quality. It can straighten files with skewed angles, remove fingers from the frame, restore stapled or cut-off edges, and clean up the background if there are any halos or shadows.
• Once your copy looks perfect, you can edit it however you want. You can add text or images, hide or blur sensitive information, translate it into more than 100 languages, and e-sign it by drawing, typing, or capturing a picture of your real signature.