20 jan 2025
You no longer need to spend weeks managing receipts or hire an assistant to handle the task. A receipt scanner app offers a solution to track, organize, and manage your expenses with ease. Whether you’re an individual trying to improve your finances or a business representative seeking advanced tools for expense reporting, these apps are designed to make your life simpler. Check the top receipt scanner apps of 2025, each equipped with features to save you time and effort, just in time for the tax season.
A receipt scanner app is a tool for keeping track of your receipts and having them at hand. For sure, you may always take a picture of an invoice and store it in your gallery on your smartphone. But, as it usually happens, with time the number of photos grows, and finding the desired one becomes tricky.
A receipt scanner app not only keeps your documents organized but also allows you to work with them the way you want. Need to add a signature? No problem. Dealing with poor lighting or awkward angles in your photo? The app can enhance the image for clarity. Need to convert a PDF into another format to meet specific requirements? The app has you covered. Want to merge files into one? It’s quick and easy with the right scanning app.
There’s no doubt that not all scanning apps are the same, and their features vary significantly. So, let’s dive into the topic and explore the benefits of the top apps for 2025, especially with the upcoming tax season in mind.
Here are the best receipt scanner apps for 2025, each offering unique features and benefits tailored to your needs.
Expensify offers two main ways to use the app: for individuals and for groups.
For individuals, the app helps you manage your personal expenses. As for teams, it allows you to keep track of expenses for small groups (1-9 employees) and larger organizations (10+ employees).
To scan a receipt, you should simply snap a picture of it. The app extracts key details, including the receipt image, merchant name, payment date, currency, and total amount spent.
Expensify integrates with over 45 platforms, such as Gusto, QuickBooks, Xero, Workday, and more.
The individual version offers a free trial with up to 25 scans per month. For unlimited scanning, plans start at $4.99 per month.
The app is available both in the App Store and Google Play.
Stay organized effortlessly by regularly scanning your receipts with iScanner. Using the app, you can:
Additionally, all your files can be safely stored within the app or in cloud storage. If you decide to keep them in cloud storage, your documents will reside on Amazon Web Services (AWS), a provider used by many Fortune 500 companies. For added protection, you can use the Safe Folder feature, which secures files with a PIN.
Completing your expense report has also become a piece of cake. iScanner’s Text Extractor will accurately recognize text from your receipts, which allows you to extract text and save it as a text file. Once saved, you can email the file to yourself or others, edit it, search within it, and, most importantly, copy and paste the content to save precious time and effort.
That’s it—your receipt is scanned and ready to be stored or shared!
The major scanning features are available in the free version of the app. For subscriptions, iScanner offers two plans: $9.99 per month + a 3-day trial and $19.99 per year. The app is available on the App Store and Google Play.
The app helps you to send and track custom invoices, snap receipts on the go, and see your profit and expenses.
QuickBooks’ receipt scanner simplifies expense management by automatically capturing and uploading receipt images. It extracts such details as vendor, amount, date, and payment method.
Features include expense reporting, automatic financial statement generation, and integrations with tools like Zoho CRM, Zapier, and others.
Currently, the most affordable monthly plan starts at $9, while the most expensive costs $35.
The app is available on both the App Store and Google Play.
Wave’s receipt scanner app automatically syncs with Wave Accounting, a free cloud-based accounting software, and even allows you to export your data to other accounting tools like QuickBooks. This makes budgeting and financial management simple and convenient.
Wave Receipts is a tool within Wave’s suite of financial solutions, specifically created for freelancers and small business owners. It captures, categorizes, and uploads receipts straight to the Wave account, facilitating financial management and organization.
However, with the starter plan that is free of charge, you can only manually add an invoice to the app. You should type in the name of the customer and its details, invoice date, payment due, currency, personalize the invoice with notes, terms of service if needed, and write a thank you note to your customer.
If you want the app to scan a receipt with the help of OCR, you should get a Receipts plan. It costs $8 per month ($72 a year).
The feature-packed plan called the Pro plan is $16 per month ($170 per year).
You can download the app both on the App Store and Google Play.
With the help of Readdle Scanner Pro, users can track expenses, protect against lost or faded receipts, and submit expense reports. It also ensures clarity in everyday spending, like tracking payments for your child’s music lessons or verifying purchases for household items.
The free version of the app allows you to scan your receipts and send them via email or messenger. However, the receipt will be sent with a watermark on it. If you don’t want to have a watermark on it, you should buy a Plus version of the app. Along with excluding watermarks, it makes text search available to find the desired document, OCR to make text files out of scans that can be copied and pasted to other apps, convert PDF files to Word and PowerPoint, password or touch ID to protect scans.
The Plus version is available for 7 days free of charge. After that, it will cost $29.99 per year.
Readdle Scanner Pro is available for iOS devices only.
Zoho Expense is a business-focused app that is designed to simplify expense tracking, management, and reporting. This receipt scanner app is equipped with OCR technology and enables fast receipt scanning and automatic categorization. You should take a picture of your document, and the app will extract key details such as the merchant’s name, and total amount, reference number, and attach the receipt image. If there’s something wrong with the expense description, you can always edit it manually.
Additional features include a currency converter and a tip calculator, if you’d like to split tips at a restaurant with companions.
It integrates with other Zoho products and popular third-party applications, making it a useful tool for efficient expense management.
The app offers a free version for small businesses and freelancers. For growing businesses, the Standard version is available for €6 per person/month. The Premium version costs €9 and is designed for global businesses with a high volume of expenses.
